Aurora COW discussions’ range: Specific to general

By Jason Crane

The Aurora City Council discussed attendance requirements for volunteer board members at the Aurora city government Committee of the Whole (COW) meeting Tuesday, Sept. 20.

Eighth Ward alderwoman Patty Smith asked “Are we looking at the attendance records for all of our committees? All of our people?

“I feel like we are just zeroing out on one person here, and I find that to be a little unreasonable and unfair when you’ve got someone who owns a business, who’s very busy, who contributes a lot when she contributes, has children at home, and misses a few meetings.”

Fifth Ward alderman Carl Franco said, “It was stated that if you miss three meetings in a row, you are no longer on that committee.

“If you miss 50% of the meetings or more, it’s referred to the Mayor’s Office to review. Obviously, it was reviewed and sent here.

“I’ve been on volunteer committees for 20 years. I’ve been the leader, and president, and commissioner, of all of them.

“When you have an individual who does not make all the meetings, but yet contributes, is an asset, is a business owner, comes to the events. You embrace them!”

Franco added, “Volunteers and good volunteers are not easy to find!

“I think we would be doing a disservice if we start getting into the minutiae of all these people and all these potential personal conflicts. If it’s a good asset to the committee, then that’s the way it should rest.”

• Two individuals used their voices for up to three minutes:

Member of the Aurora Hispanic Heritage Advisory Board (AHHAB) Gil Rios said, “As a united AHHAB Council, we put together in five to six weeks the Fiestas Patrias we had this past week.

“We were able to excel and put on the best ever Fiestas Patrias here in Aurora. We would like to have the same Board join us this next go around so we can start right now, look to the future, and have a better Fiestas Patrias next year!”

Aurora resident Matt Orr shared concerns about Laura Ayala, one of the members being reappointed to the Aurora Hispanic Heritage Advisory Board.

Orr said, “One of the (AHHAB) Board members was in an arrest back in 2021 at the Zen Leaf dispensary, where there was a battery that occured that happened on scene.

“Police officers responded, they did a due dilligent report, and in the report, that said Board member told the dispensary members, ‘do you know who my boyfriend is? My boyfriend is the mayor of Aurora, and he’s going to shut you down!’

“That brought a lot of distrust to me to know that, that person is still serving on the Board.

“I understand that everyone makes mistakes. We all make mistakes and we all have to live with those mistakes.

“But when we bring on City Council members that sit up here, and we say things like that, that not only makes that person look bad, but it then brings point to the person that I’m directing this towards, it makes them look bad,” Orr said.

The City Council gave consent to the following agenda items likely to be placed on the full City Council agenda Tuesday, Sept. 27:

• Consent was given to a Resolution approving the appointment of Ayo Dahunsi to the Innovation and Technology Advisory Commission.

City government of Aurora documents show, in January 2022, the City Council approved the establishment of Innovation and Technology Advisory Board to investigate, research, and gather information in relation to significant emerging technologies that may benefit and/or have an impact on the City.

Ayo Dahunsi is a resident of the 9th Ward and the associate director of Equity, Equality, Diversity, and Inclusion, at Abbvie. Ayo is the founder of the Ajilla Foundation whose mission is to empower women and girls of color through leadership, innovation, and technology.

• Consent was given to a Resolution approving the re-appointment of a Pairlee Hunter and Deborah Gross-Johnson to the African American Heritage Advisory Board.

City government of Aurora documents show, in June 2021, the City Council approved changes to Chapter 2, which included a sunset provision for all board/commission members. The sunset was included to bring the board/commission terms into compliance with the new dates provided in the ordinance, as well as survey members if they wished to continue to serve, or step down.

The nomination brought forth represents two veteran members; Pairlee Hunter, a Ward 5 resident to serve a second term. Deborah Gross-Johnson, a Ward 6 resident to serve a sixth term.

• Consent was given to a Resolution approving the re-appointment of Jacqueline Gibson to the Aurora Housing Authority Board.

City government of Aurora documents show the Aurora Housing Authority (AHA) Board was not subject to the Chapter 2 revisions because they exist due to a State statute.

The nomination brought forth represents a veteran candidate, Jacqueline Gibson, a Ward 7 resident to serve a third term.

• Consent was given to a Resolution approving the re-appointment of Sukanya Rangarajan to the Indian American Community Outreach Advisory Board.

City government of Aurora documents show the nomination brought forth represents a veteran member, Sukanya Rangarajan, a resident of the 10th Ward to serve a third term.

• Consent was given to a Resolution approving the re-appointment of Carolina Ocampo, Zayra Chavez, and Laura Ayala, to the Hispanic Heritage Advisory Board.

City government of Aurora documents show the nomination brought forth represents three veteran members: Carolina Ocampo is a Ward 2 resident to serve a second term, Zayra Chavez is a Ward 6 resident to serve a third term, Laura Ayala is a Ward 10 resident to serve a third term.

• Consent was given to an Ordinance Amending “Chapter 25, Article XI, Section 265, Definitions” of the Code of Ordinances.

City government of Aurora documents show the purpose is to update the definitions section under Tattoo Establishments to allow for lipshading, also known as lip blushing within the city.

The current ordinance does not define or permit lipshading or lipblushing which is similar to microshading.

Lipshading is a fairly new beauty service which provides the semi-permanant coloring of lips.

This amendment to the ordinance will allow for lipshading or lip blushing services to be provided in the city.

• Consent was given to a Resolution authorizing the execution of labor agreement between the City of Aurora and Local 1514, Council 31, American Federation of State, County, and Municipal Employees, AFL/CIO (AFSCME) from January 1, 2021 to December 31, 2024.

City government of Aurora documents show the AFSCME 1514 contract expired December 31, 2016. A rollover was set in place in 2017, 2018, 2019, and 2020. Negotiations began in August 2019 between the City of Aurora and AFSCME 1514.

The Union ratified the contract on July 12, 2022. Highlights of negotiated terms include an increase in the health insurance premium to 20% starting July, 2024 and a 13% wage increase over 4 years.

• Consent was given to an Ordinance Authorizing an Intergovernmental Agreement with the Fox Valley Park District Regarding Land Conveyance.

The purpose is to enter into an intergovernmental agreement with the Fox Valley Park District to accept and convey a parcel of land for the Park District.

City government of Aurora documents show back in 2016, the City entered into an intergovernmental agreement to swap of lands with the Fox Valley Park District for the mutual benefit of both parties. One parcel was unintentionally left out, and the Park District has no use for it.

The Fox Valley Park district has limited means by which to convey property. As a home rule municipality, the City can accept this parcel and convey it to a third party.

This ordinance will continue to support the partnership the City has with the Fox Valley Park District

• Consent was given to a Resolution authorizing the sale of obsolete and surplus property.

City government of Aurora documents show the purpose is to sell surplus vehicles and equipment equitably and efficiently through public auction.

The City of Aurora has sold City government-owned vehicles and equipment through public auctions for more than twenty years. Prior to sale, the Fleet Maintenance Division removes all City decals, license plates, insurance cards or other identification. Police vehicles are restored to a monochromatic paint scheme and all law enforcement lighting and equipment is removed.

In 2022, following trade-ins and salvages, it is projected that the City will have approximately 27 used surplus vehicles remaining to sell.

The City has utilized JJ Kane Auctioneers for many years to efficiently sell vehicles and equipment. Their auction yard is at the Beloit, WI facility. The auctions are open to the public and conducted via internet. There are no fees charged to the City other than the transportation charge of the vehicles to the auction yard which is deducted from the final sale proceeds.

Some of the projected vehicles that are still operable will be retained until later in the year. This temporary addition to the fleet will provide vehicles for City divisions that employ seasonal staff members.

Proceeds from the sale of vehicles are recorded as revenue in account 101-0000-392.01-00

• Consent was given to a Resolution authorizing the execution of a pedestrian bridge ownership, operation, and management agreement with Lincoln Prairie Aurora, LLC and Pulte Home Company, LLC related to the Lincoln Prairie Planned Development District.

City government of Aurora documents show the purpose is to obtain City Council approval for the execution of a Pedestrian Bridge Ownership, Operation and Maintenance Agreement which will set forth the rights and respective obligations and waiving the engineering and building permit fees for the construction of the pedestrian bridge over Eola Road.

Pursuant to the Amended Annexation Agreement which was approved by Ordinance O2021-018 on April 27, 2021, Pulte Home Company, LLC is to construct a pedestrian bridge for and on behalf of the City as a public improvements over Eola Road, which will be owned and maintained by the City, to meet the Park Land Cash Obligations for the Del Webb at Lincoln Prairie Subdivision.

This agreement sets forth the rights and respective obligations of the City and Pulte with respects to construction, dedication, ownership, operation, and maintenance responsibilities for the pedestrian bridge over Eola Road and the surrounding improvements including but not limited to the retaining walls, railings, transitional grading, pedestrian path, city signage, sprinkler systems, bridge lighting, landscape enhancements and any utility infrastructure associated with the pedestrian bridge.

Since the bridge will be owned and maintained by the City, this agreement also waives the engineering and building permit fees for the pedestrian bridge. Pulte, working jointly with the City have incorporated certain aesthetic features on the bridge that is not typically required. These aesthetic features included the installation of LED lighting and City “Welcome to City of Aurora” electric sign on the bridge. The sign will be illuminated with LED lights, visible at night. All associated costs, including engineering/structural design services, with providing powers and conduits to the bridge, installation of lights, and sign has been or will be incurred by Pulte. The engineer’s estimate cost for the bridge lighting and sign is $114,000.

The agreement will facilitate the construction of the pedestrian bridge which will connect residents to the elementary and junior high school as well as to the future commercial on the west side of Eola Road. Fees paid by the developer to date is sufficient to cover the engineering fee waive by the City for the pedestrian bridge.

This project is anticipated to increase the City’s overall tax base and viability by facilitating investment and development which will offset any incidental Department or staffing impacts, enhancing the city’s infrastructure, and improving services to its residence. No impact to budgeted review and inspection fee.

• Consent was given to an Ordinance vacating a portion of dedicated public right of way for Jericho Circle, in Kane County, Aurora by the Petitioner, Northern Lights Development Corporation.

City government of Aurora documents show the property is zoned R-4A Two-Family Dwelling District and O Office District with a Conditional Use Planned Development and is vacant land except for the Aurora Housing Authority (AHA) Corporate office building. This property was formerly the Jericho Circle Apartments which had 149 units. In 2012, this subdivision was demolished. In May of this year, the City Council approved the establishment of a Conditional Use Planned Development, and to change the underlying zoning district to R-4A Two-Family Dwelling District and O Office District. At the same time, a Preliminary Plan and Plat for 70-unit affordable senior rental community was approved.

The Petitioner is requesting approval of a Plat of Vacation for the current Jericho Circle right-of-way. The Final Plat for Fourteen Forty Nine Senior Estates will include the re-dedication of a 66’ public right-of way for Jericho Circle which will now meet the City’s standard and specification for streets.

Concurrently with this proposal, the Petitioner is also requesting approval of a Final Plat for Fourteen Forty Nine Senior Estates Subdivision. The details of the Final Plat request include the creation of a 52-lot subdivision along with the dedication of a 66’ internal public right of way, 40’ dedication along Jericho Road and the dedication of several easements.

The Petitioner is also requesting approval of a Final Plan for Fourteen Forty Nine Senior Estates Subdivision. The details of the Final Plan request include the construction of a 70-unit affordable senior rental community for seniors 62 years and older. This community is made up of 25 one-story duplexes, being 50 units, and 20 one-story single family residential homes of which 53 will be one-bedroom units and 17 will be two-bedroom units. These units will range from 741 square feet to 872 square feet. Each unit will be sprinklered and include an in-unit washer and dryer, wiring for internet and cable connections, luxury plank flooring, a one-car driveway and a one-car garage.

The Final Plan features a new clubhouse which will include an on-site management office, a club room, a media center, and a fitness club and associated parking. The clubhouse elevation is clad in vinyl siding with a knee wall of brick giving it a residential feel. There will also be pickle ball courts and an outdoor community area. Walking paths and sidewalks are being implemented throughout the community. The corporate office for AHA will remain on the property with underlying O Office District zoning.

The Plan shows a divided entrance with a center median off Jericho Road. The internal street consists of a 31’ back-to-back width which will allow for on-street parking. Two detention ponds are proposed fronting along Jericho Road buffering the development. Additionally, there is a detention pond at the northwest corner of the property.

Building elevations consists of one-story with a one car garage per unit. There are 4 different single-family models and 5 different duplex models. The homes are clad in vinyl siding with all models having some brick or stone on the front elevation. In addition, all the models have a brick or stone knee wall that wraps on the side and rear of the house and covered porches.

As part of the Final Plan submittal, a Landscape Plan have been provided. Landscaping is being implemented throughout the development.

City government staff members have reviewed the vacation ordinance – right of way petition and have sent comments back to the Petitioner on those submittals. The Petitioner has made the requested revisions to these documents and they now meet the applicable codes and ordinances.

Policies and guidelines:

The staff members’ evaluation and recommendation are based on the following physical development policies:

10.0 To provide for the orderly, balanced and efficient growth and redevelopment of the City through the positive integration of land-use patterns, functions, and circulation systems. To protect and enhance those assets and values that establishes the desirable quality and general livability of the City. To promote the City’s position as a regional center.

21.0 To promote and plan for residential development, redevelopment and rehabilitation in order to provide a wide range of quality housing opportunities for purchase or rent throughout the City for all segments of the population

21.01(1) To promote access to housing opportunities for all economic, racial, religious, ethnic and age groups.

21.01(2) To promote a wide variety of housing types.

Staff members would recommend conditional approval of the Ordinance vacating a portion of dedicated public right of way for Jericho Circle, in Kane County, Aurora, with the following conditions:

1) That the plat of vacation be recorded simultaneously with the Final Plat for Fourteen Forty Nine Senior Estates Subdivision.

• Consent was given to a Resolution approval to purchase computer equipment from Dell, Inc., Round Rock, TX in the amount of $200,000 for 2022.

City government of Aurora documents show this purchase will allow City IT staff members to continue to provide replacement and new computers for City staff members for the remainder of 2022.

Prior to 2022, City IT staff members budgeted for replacement computers annually. For the 2022, staff members intended to bring forth a device as a service (DaaS) partner to manage the procurement, deployment, and disposal of City computer assets.

City staff members believed the DaaS RFP process would be completed in the first half of 2022. Unfortunately, the RFP needed to be reissued to the finalists as the responses received were not deemed satisfactory. This has extended the timeframe City IT staff members needed to buy computers directly to replace those utilized by City staff members that have reached the end of their useful life.

With the delay to the DaaS implementation, City IT staff members needed to return to individual, direct purchases from Dell via the Midwestern Higher Education Compact (MHEC) cooperative, contract number MHEC-04152022.

In the interim, City IT staff members worked with the City’s Finance Department to purchase $50,000 of equipment from Dell. A purchase of an additional $25,000 was approved to for badly needed replacements and is requested to be ratified with this Resolution.

The total request for this Resolution is for $200,000 which includes the $75,000 discussed above and will cover the estimated spend for the rest of 2022. This amount is in line with budgeted amounts for computer purchases for previous years.

The Budget amendment approved at the 7/13/2022 City Council meeting allocated $120,000 in additional funds in 101-1280-419.64-12 for this purchase. This amendment and the existing previously budgeted balance in 101-1280-419.64-12 will cover the expenses for this Resolution.

Fully one-third of City staff members computers need to be replaced annually in addition to any new devices purchased. Without these funds, computers would be utilized that are beyond warranty and beyond useful life which will increase costs to the City.

• Consent was given to a Resolution establishing health and dental insurance monthly rates of contributions for pre-Medicare retirees effective January 1, 2023 through December 31, 2023.

City government of Aurora documents show the purpose is to establish the 2023 health and dental insurance monthly rates of contributions for pre-Medicare retirees.

The pre-Medicare retirees through CIGNA is a self-funded plan. January 1, 2018, the City carved out the post-65 Medicare retirees to a Medicare Advantage program and set separate funding rates for the active employees and the pre-Medicare retirees in order to cover their necessary liabilities under the CIGNA plan.

Claims trended significantly higher for the pre-Medicare retirees for last year. The cost surge resulted in a recommendation of a 22% premium rate increase less the maximum annual caps. Claims are remaining stable. A slight increase in contribution is due to adjusting the rates in accordance with the respective collective bargaining agreement to the maximum caps.

Retiree dental premiums and active employee dental rates are the same and there is no increase for 2023.

• Consent was given to a Resolution authorizing the purchase of replacement vehicles for the city of Aurora fleet from National Auto Fleet Group and Rush Truck Center in the amount of $1,665,830.18.

City government of Aurora documents show the purpose is to ensure that City divisions have adequate vehicles to perform their missions safely and effectively.

The City’s Fleet Maintenance Division monitors the city of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions. Vehicles identified for replacement are either reassigned to lesser roles, traded, or sold.

Inspired by global supply and labor shortages, increasing emissions standards, and electrification initiatives, automotive manufacturers are modifying future product lines, increasing prices, and reducing or canceling production. As a result, lead times are extended, and procurement opportunities are limited.

Ford Motor Company recently released limited build slots for 2023 police vehicles, sport utility vehicles (SUVs), and certain model pickup trucks and is accepting orders until slots are full. Heavy-duty truck manufacturers, such as Navistar/International, are accepting orders for class 7 and 8 trucks with projected delivery dates as far as 2024-2025. In effect, the industry standard has become to transfer any interim inflationary price increases to customers.

Due to the shortened ordering period, extended lead times, and to secure current pricing, I am requesting authority to place orders for vehicles that are anticipated to be approved in the 2023 City of Aurora budget.

The City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative), and BidBuy (Illinois State e-Procurement Program), for the purchase of replacement and additional vehicles. These programs bid vehicles for purchase, which allows the City government to satisfy their own bidding process with less effort, and use a greater purchasing power to get lower prices.

Twenty-one of the requested vehicles are available from National Auto Fleet Group, of Watsonville, CA, using Sourcewell contract #091521-NAF, for $1,031,172.18. Projected delivery of the vehicles is expected during the first half of 2023 as quoted.

Three of the requested vehicles are available from Rush Truck Centers, a Navistar/International dealer of Springfield, using BidBuy contract #19416CMS BOSS-4-P-8607, for $634,658.00. The projected delivery of the vehicles is 2024-2025. Given this length of time, the City would be subject to any interim inflationary price increases.

The quoted prices, totaling $1,665,830.18, include all requested vehicles, equipment, and anticipated factory options. Vehicle graphics and some secondary equipment, such as emergency warning lights and add-on accessories will be procured and installed through the Fleet Maintenance Division. Tentative reservations have been placed on the proposed vehicles contingent on purchase order issuance.

Funding for the requested vehicle purchases is anticipated to be approved in the 2023 City of Aurora budget and allocated in the following accounts: 255-3536-421.66-02 ($848,000.00), 340-4020-418.66-10 ($38,000.00), 340-4440-451.66-10 ($35,000.00), 340-4460-431-66-10 ($40,000.00), 340-4460-431.75-10 ($720,000.00), and 520-4432-437.66-10 (30,000.00).

Delaying vehicle orders will result in missed procurement opportunities, higher prices, and longer lead times.

• Consent was given to a Resolution authorizing the execution of an Inter-governmental agreement with the Illinois Department of Transportation to provide traffic signal maintenance and electrical energy responsibilities for the signal at US 30 and Eola Road.

The purpose is to identify the maintenance and electrical energy costs for the recently constructed traffic signal at the intersection of US 30 and the realigned Eola Road.

City government of Aurora documents show the Eola Road realignment improvements included the removal of existing Heggs Road from south of the school entrance to US 30 and the construction of Eola Road on a new alignment from south of the school entrance to US 30. The work included the removal of the existing unsignalized intersection of Heggs Road and US 30, and the construction of a new signalized intersection of Eola Road and US 30 approximately 2,000’ north of the existing intersection.

The Illinois Department of Transportation (IDOT) contributed funds for the intersection improvements that were originally slated for the old intersection of US 30 and Heggs Road. The State covered applicable construction costs and preliminary and construction engineering costs up to a maximum amount of $1,440,000. This agreement was approved as R17-204 and was executed by the State on October 25, 2017. The agreement did not address future traffic signal maintenance and energy costs.

These improvements have been fully constructed and the funds received from IDOT. However, since the previous agreement (R17-204) did not include any maintenance or electrical energy costs, IDOT has requested that the City sign an agreement. The maintenance and electrical energy costs are identified on the last page of the agreement. Approval of this agreement is essentially a paperwork exercise with IDOT. Ultimately the signal will be added to the intergovernmental agreement, between the City of Aurora and the State of Illinois Department of Transportation, for the maintenance & energy of traffic signals on State roadways in the City. The latest master agreement effective period is July 1, 2021 through June 30, 2031 and was approved by the City in 2021 (R21-350). Per that Resolution, the City cost share to the State will utilize the following accounts:

Repairs, Mtce, and Services Traffic Signals 101 4020 418 38 22

Repairs, Mtce, and Services Traffic Signals- State 101 4020 418 38 23.

• Consent was given to a Resolution authorizing a contract with National Technologies NTI, LLC. (“NTI”) in a total contract amount not to exceed $1,082,114.00, for engineering and installation services related to fiber optic infrastructure at RiverEdge Park and the adjacent pedestrian bridge.

City government of Aurora documents show this is a contract with NTI National Technologies for engineering, installation and services related to fiber optic infrastructure at the RiverEdge Park in support of the Christkindl Market for $983,740.00 plus a 10% contingency amount of $98,374.00 (Total including contingency $1,082,114).

In preparation for the Christkindlmarket debut in Aurora beginning November 18 – December 24, the Information Technology Department will need to expand the Wi-Fi, Network and Situational Awareness capabilities at the RiverEdge Park. This work will accommodate vendors during the Christkindl market as well as upgrade capacity both on the east and west side of the pedestrian bridge and Wilder Park through a Phased Approach.

Phase 1: Wi-Fi, Network Upgrades and Video Surveillance for the area covering Christkindlmarket

Phase 2: Increase current capacity & Expand Wi-Fi and video coverage area to the west side of the Pedestrian Bridge.

Since 2018, NTI has performed successfully as the City’s primary and strategic vendor, carrying out fiber optic engineering and installation, emergency repair, preventive maintenance, asset management and audit services for the City’s fiber optic network.

NTI has extensive knowledge of the City’s outside plant and offers competitive rates validated on Kane County Bid 23-018 dated June 12, 2018 for Fiber Optic Support Services.

Additionally, Kane County Bid 23-018 has been extended through November 2022 through Kane County Resolution 19-225 “Authorizing Extension of Fiber Optic Support Services Agreements” dated July 9, 2019.

The Christkindlmarket Chicago is the most authentic traditional holiday market of its kind outside of Europe, offering a unique shopping experience, family-friendly events & intercultural activities.

In addition to Daly Plaza, and Wrigley Field, this year the City of Aurora will be the third location at River Edge Park. The event will run from November 18 through December 24th, 2022.

This event will activate River Edge Park during the winter months beyond the summer concert season.

Organizers expect approximately 30-40 booths, including food and beverages, ornaments, and other holiday items. The event is also expected to draw thousands of visitors each day.

The Christkindlmarket Chicago was first conceptualized in 1995 when The German American Chamber of Commerce of the Midwest Inc. (GACC Midwest) was seeking alternative ways to promote bilateral trade between the USA and Germany. The market was an instant success and continues to flourish through the work of GACC Midwest’s subsidiary, German American Events, LLC. The inaugural event took place on Pioneer Court in 1996 for the first time. By special invitation of former mayor Richard M. Daley, the Christkindlmarket Chicago moved to Daley Plaza in 1997 and has become a staple event on the plaza ever since. With the support of the City of Chicago and their Department of Cultural Affairs and Special Events (DCASE), the Christkindlmarket Chicago has grown to become one of the most popular winter attractions for locals and tourists alike.

Local preference does not apply, as this Resolution is piggybacking on the Kane County Bid.

A budget amendment will need to be submitted to cover the funding using account 340-1380-419-73-86 (C104). A budget amendment will be necessary. Funding will be taken from either the 2022 General Obligation Bond proceeds or the Capital Improvements Fund will be reimbursed by the anticipated issuance of bonds during 2023 if the project is approved.

By approving this Resolution, it will ensure the necessary infrastructure to support the successful debut for the Christkindl market beginning in November 2022. This request will have a positive economic impact on the City of Aurora.

• Consent was given to a Resolution authorizing the mayor to permit city staff members to apply for an ITEP grant to extend the Commons Drive Multi-Use Path from Liberty Street to Raintree Road and the New York Street Multi-Use Path from Commons Drive to Station Boulevard, and to reserve local funding share to engineering and construction, if grant is awarded to the City.

The purpose is to seek permission for a potential grant application for extending Commons Drive Multi-Use Path from Liberty Street to Raintree Road and New York Street Multi-Use Path from Commons Drive to Station Boulevard through Illinois Transportation Enhancement Program (ITEP) grant and also to secure and appropriate the funds for Preliminary/Construction Engineering (Phase 1, 2, and 3), Construction, and Right-of-Way acquisition, if funds are awarded to the City.

City government of Aurora documents show there are several independent sections of multi-use path throughout the area, that generally radiate out from the Route 59 Metra station and Fox Valley Mall. The proposed project is an extension of existing paths to complete a network connecting the residential areas of Springlake Townhomes, Lakeview Townhomes, and Station Boulevard developments with the Route 59 train station and Fox Valley Mall encouraging bike-to-transit and bike-to-shop opportunities in the region.

ITEP is a reimbursable grant program with an 80/20 split for non-R.O.W. expenses (80% federal share and 20% local share) and a 50/50 split for R.O.W. If the project is selected, the City is required to pay up-front cost for all Engineering Phases and submit paperwork to be reimbursed. The maximum ITEP award, per project, is capped at $3 million.

The proposed project is just over 1 mile in length with construction of an 8 to 10 foot wide asphalt multi-use path. The construction cost is estimated at $1.06 million and the total estimated cost of the project is approximately $1.61 million (includes R.O.W. acquisition, all Engineering phases, and Construction). The 50% R.O.W. local share would be approximately $114,375 and the 20% engineering/construction local share would be approximately $276,300. Since R.O.W. and engineering phases will need to be paid up front by the City, the total cost that needs to be appropriated would be $760,096.

The deadline to apply for ITEP grant is September 30, 2022. To be eligible for the grant, the City is required to execute a resolution that shows City’s financial commitment towards the project. The City does not have a CIP account established for the project, but would do so if awarded the ITEP grant. The City’s local share would likely be Motor Fuel Tax (MFT).

• Consent was given to a Resolution to award a contract to Berger Excavating Contractors in the amount of $9,201,733.50 and to appropriate $5,000,000.00 of MFT Funds for the Public Works Combined Maintenance Facility Mass Grading, Site Development and Salt Storage Dome Project.

City government of Aurora documents show the purpose is to award the construction contract for the Public Works Combined Maintenance Facility Mass Grading, Site Development and Salt Storage Dome Project and to appropriate Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution for MFT Section No. 22-00352-00-MG.

The Public Works Department is looking to consolidate the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near Liberty and New York Streets.

In 2019, the City selected the team of Kluber, Inc. and Kueny Architects to design the new primary building. This design is scheduled to be completed and Requests for Bid on the various trade packages (by RC Wegman as Construction Manager) published by the end of this month.

In an effort to reduce overall project costs, the City was responsible for the design and bid documents for the site work, which will include mass grading, onsite utilities, lighting, fencing, the majority of pavement, mulch and excavation spoils storage pads, and a salt storage dome with conveyor. Note that this contract does not include landscape plantings (to be done by City forces), pavement around the building (to be bid separately upon completion of building construction), and the fueling station (to be designed and bid separately in 2023).

Following document submission and approval to use MFT funds by IDOT, the City published a Request for Bids and received five responses on August 17, 2022. The lowest responsible bid was submitted by Berger Excavating Contractors of Wauconda, Illinois, who is IDOT Certified, in the amount of $9,964,068 (the City subsequently “value engineered” the scope down to a contract value of $9,201,733.50).

The city of Aurora government recommends awarding the Public Works Combined Maintenance Facility Mass Grading, Site Development and Salt Storage Dome Project, MFT Section No. 22-00352-00-MG, to Berger Excavating Contractors in the amount of $9,201,733.50, which includes $750,000 in contingency funds.

Due to the inclusion of MFT funds, the local preference ordinance does not apply.

IDOT requires City Council appropriation of Motor Fuel Taxes prior to expenditure of funds. The IDOT Resolution is appropriating MFT funds in the amount of $5,000,000.00 for the salt storage dome, conveyor, and the portion of the other sitework which services or is directly adjacent to the dome. Based on the bid quantities, the anticipated MFT funds to be used is $4,263,034.80, but the additional amount has been included in this Resolution as a contingency fund.

• Consent was given to a Resolution authorizing a contract with Scientel Solutions, LLC. (“Scientel”) in a total contract amount not to exceed $494,227.80, for engineering and installation services related to WiFi and Situational Awareness at RiverEdge Park and the adjacent pedestrian bridge.

City government of Aurora documents show the purpose is to approve upgrades of Wi-Fi network and video surveillance at RiverEdge Park in three phases to Scientel Solutions, LLC, Aurora, (Scientel) in support of the Christkindlmarket for $449,298.00 plus a 10% contingency amount of $44,929.80 (Total including contingency $494,227.80).

In preparation for the Christkindlmarket debut in Aurora beginning November 18 – December 24, the Information Technology Department will need to expand the Wi-Fi, Network and Situational Awareness capabilities at the RiverEdge Park. This work will accommodate vendors during the Christkindlmarket as well as upgrade capacity both on the east and west side of the pedestrian bridge and Wilder Park through a Phased Approach.

Phase 1: Wi-Fi, Network Upgrades and Video Surveillance for the area covering Christkindlmarket to the north end of River Edge Park.

Phase 2: Phase 2 consists of 2 steps: a) Increase video coverage south beyond the Pedestrian Bridge on the east side of the Pedestrian Bridge as well as coverage along the eastern half of Pedestrian Bridge itself. B) Increase Wi-Fi coverage south beyond the Pedestrian Bridge on the west side of the Pedestrian Bridge (Wilder Park).

Phase 3: Increase video coverage the west side of the pedestrian bridge (Wilder Park).

Phases 1 & 2 will be scheduled complete before Christkindlmarket and Phase 3 will be completed in 2023.

The Christkindlmarket Chicago is the most authentic traditional holiday market of its kind outside of Europe, offering a unique shopping experience, family-friendly events & intercultural activities.

In addition to Daly Plaza, and Wrigley Field, this year the City of Aurora will be the third location at River Edge Park. The event will run from November 18 through December 24th, 2022.

This event will activate RiverEdge Park during the winter months beyond the summer concert season.

Organizers expect approximately 30-40 booths, including food and beverages, ornaments, and other holiday items. The event is also expected to draw thousands of visitors each day.

The Christkindlmarket Chicago was first conceptualized in 1995 when The German American Chamber of Commerce of the Midwest Inc. (GACC Midwest) was seeking alternative ways to promote bilateral trade between the USA and Germany. The market was an instant success and continues to flourish through the work of GACC Midwest’s subsidiary, German American Events, LLC. The inaugural event took place on Pioneer Court in 1996 for the first time. By special invitation of former mayor Richard M. Daley, the Christkindlmarket Chicago moved to Daley Plaza in 1997 and has become a staple event on the plaza ever since. With the support of the City of Chicago and their Department of Cultural Affairs and Special Events (DCASE), the Christkindlmarket Chicago has grown to become one of the most popular winter attractions for locals and tourists alike.

Scientel was awarded a three-year contract to manage and upgrade the City’s network devices in 2021 (R21-136) as well as all City-owned surveillance cameras (R21-135). This has provided Scientel with extensive knowledge of the City’s data network and surveillance camera network. Pricing for these improvements is based upon the agreements in R21-135 and R21-136. The City pays Scientel an annual management fee for network devices under R21-136. The increase in the number of network devices are reflected in an annual true-up to Scientel at the end of each year. Any increase in R21-136 will be brought to Council in a separate resolution.

A budget amendment will need to be submitted to cover the funding using account 340-1280-419-73-86 (C122). A budget amendment will be necessary. Funding will be taken from either the 2022 General Obligation Bond proceeds or the Capital Improvements Fund will be reimbursed by the anticipated issuance of bonds during 2023 if the project is approved.

By approving this Resolution, it will ensure the necessary infrastructure to support the successful debut for the Christkindl market beginning in November 2022. This request will have a positive economic impact on the City of Aurora.

• Consent was given to a Resolution establishing the maximum number of Class B: Onsite Consumption liquor licenses, (unofficially related to the application from Lady T, Corp. at 1760 N Farnsworth in Ward 1.

City government of Aurora documents show the purpose is to approve the change of ownership of a licensed business and maintain the current number of Class B licenses. Lady T’s Pizzeria & Pub, Inc., d/b/a Lady T’s Pizzeria & Pub, is acquiring 100% ownership of the business at 1760 N Farnsworth (Mike & Denise’s), and has applied to sell alcohol for on-site consumption only.

This request is presented in accordance with the 2011 amendment to the City’s Liquor Ordinance, specifically Section 6-9(a), which charges the City Council with the authority to determine the number of licenses available in each classification.

Lady T’s Pizzeria & Pub, Inc., d/b/a Lady T’s Pizzeria & Pub, is purchasing 100% ownership of the business at 1760 N. Farnsworth, and has applied for a liquor license for the purposes of selling alcohol for on-site consumption only. This is a 100% ownership change. The existing business has held a liquor license allowing for on-site consumption at this location since 2000. If approved, this Resolution will maintain the number of Class B licenses, and will allow for the issuance of the license by the Liquor Commissioner to the new owner. City staff members have been working with the applicant to ensure that all requirements for a liquor license, as set forth in Chapter 6 of the City’s Code of Ordinances, are met.

• Consent was given to a Resolution authorizing intergovernmental agreements with Aurora School Districts for road closure.

City government of Aurora documents show the purpose is to allow school districts to safely close roads and direct traffic for school drop off and pickup.

There is no method that allows for schools to close roads daily for school drop off and pickup. Schools need to be able to close roads and direct traffic to protect students, pedestrians and drivers during the busiest times of the school day.

The proposed IGA allows school districts to close the road adjacent to their school pursuant to certain conditions. The conditions include submitting a traffic safety plan, utilizing state approve barricades, providing training and proof of insurance. The Agreement also allows for the City to revoke the school’s ability to close roads if the City determines the school is not properly administering their traffic safety plan.

Authorizing these intergovernmental agreements with the school districts will allow the schools to safely close roads and direct traffic for school dropoff and pickup.

• Consent was given to a Resolution authorizing the director of Purchasing to enter into an agreement with RC Wegman Construction Company, 750 Morton Avenue, Aurora, in an amount not to exceed $2,636,825 to provide Construction Management as Constructor (CMc) services for the Public Works Combined Maintenance Facility Project.

City government of Aurora documents show the Public Works Department is looking to consolidate the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near Liberty and New York Streets.

In 2019, the City selected the team of Kluber, Inc. and Kueny Architects to design the new facility. Schematic Design was completed in 2020, but the project was then put on hold due to COVID-19. Final Design (known as “Design Development”) resumed earlier this year, and it was determined that it was in the best interest of the City to retain the services of a Construction Management firm to act “as Constructor” (CMc) to ensure that the building will be designed and built in a manner that maximizes the functional and financial benefits to the City.

The services to be provided by the CMc will be in two phases. The first is for pre-construction services (during the completion of design development) and the second for construction phase services. The CMc designation requires the selected firm to provide the City, prior to procurement for construction, with a not-to-exceed cost estimate for construction of the building (known as Guaranteed Maximum Price or GMP). While the pre-construction services are a fixed fee, the construction phase services are a fixed percentage of that cost estimate (plus reimbursable expenses such as a jobsite trailer, survey, etc.).

The City published a Request for Qualifications for CMc services and received seven responses on February 18, 2022. A panel of Engineers from the City reviewed and scored the responses based on the parameters outlined in the RFQ.

Follow-up interviews were then conducted with the two firms which initially scored the highest (RC Wegman and Leopardo Companies, Inc.) by a panel of five City staff members, each of whom submitted a single vote for the firm that they felt was best suited to act as the City’s CMc for this project. Ultimately, the panel selected RC Wegman Construction Company by a vote of 3-2.

Following selection, Wegman provided a fixed-fee proposal of $45,000 for pre-construction services. Since this amount was below the threshold for City Council approval, the City performed a legal review of the overall contract documents and opened a Purchase Order shortly thereafter to allow for the commencement of these ongoing services.

On July 11, 2022, after several months of working closely with the City and design team, Wegman provided the City with an initial cost estimate for construction of the building based on Design Development to date. This estimate included both a “low budget” and “high budget” cost to reflect the lowest and highest quote received for each line item. While the final GMP will not be provided until after completion of final “for bid” design documents (which is anticipated within the next few months), City government officials are requesting the execution of a Purchase Order based on the high budget provided in the July 11 estimate. Note that this amount includes a 5% Design Contingency to cover any additional costs which could result from changes to the final project plans after July 11 (Wegman’s percentage-based fee has also been applied to this contingency and added to the value of this contract).

This contract in the amount of $2,636,825 is based on the initial fixed fee of $45,000 plus the reimbursables and percentages provided in the July 11 cost estimate and Wegman’s Fee Proposal and will be paid using account numbers 510-4063-511.72-01 (Capital Outlay-Bldg Purch/Cost of Building/Water and Sewer Fund), and 354-4010-417.72-01 (Capital Outlay-Bldg Purch/Cost of Building/GO Bonds) (C114), which have respective remaining 2022 budgets of $3,985.136.86 and $17,604,646.42, respectively.

Note that the Site Work for this facility, which includes mass grading, site utilities and lighting, paving, fencing, and a new salt storage dome, was designed and bid separately by City Engineering staff members. Bids for this contract were opened on August 17 and due to the inclusion of Motor Fuel Tax (MFT) funds, should be presented to the Finance Committee for approval on September 15, 2022.

City government of Aurora documents show the new facility should improve the working conditions and performance of the various City maintenance divisions to be relocated there. It will streamline city vehicle fueling (including police), salting, and mulch operations, all of which will improve resident safety and convenience. Further, a central fleet and equipment housing facility such as this will result in saved time (and thereby cost) inherent to traveling back and forth between multiple facilities throughout the City.

By retaining the services of a Construction Management firm to act “as Constructor” (CMc), the City ensures that the building will be designed and built in a manner that maximizes the functional and financial benefits to the City.

• Consent was given to a Resolution to award the Mason Avenue, Oliver Avenue, and Sard Avenue Water Main Replacement project in Ward 4 to Gerardi Sewer & Water Co., 1785 West Armitage Ct., Addison, in the bid amount of eight-hundred seventeen thousand twenty-four Dollars and forty Cents ($817,024.40).

City government of Aurora documents show the purpose is to replace the existing 4” and 6” water main and loop the proposed 8” water main along the three locations to improve the flow for hydrants and water quality in the area. The water main in these areas have a long history of breaks.

Lead water services will be fully replaced up to the water meters. Closures of entrances to the businesses and residences will be kept to a minimum during construction.

Six bids were received, opened, and read aloud on August 31, 2022. The lowest responsible bid in the amount of ($817,024.40) was submitted by Gerardi Sewer & Water Co. The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2022 budget amount of $12,151,800.00.

This project was subject to the local preference ordinance, however no local contractors submitted.

There will be lane closures on Oliver Avenue during the duration of the project. Water shutdowns during the project will be planned and coordinated with the local businesses and residences to minimize impact. Impacts to traffic and residents will be kept to a minimum.

• Consent was given to a Resolution authorizing the purchase of replacement vehicles for the city of Aurora Fleet from National Auto Fleet Group and Coffman Truck Sales Inc. for $293,547.12.

City government of Aurora documents show the Fleet Maintenance Division monitors the city of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions. Vehicles identified and approved for replacement are either reassigned to lesser roles, traded, or sold.

Two trucks assigned to the Engineering Division and three trucks assigned to the Street Maintenance Division have been recommended for replacement by the Fleet Maintenance Division.

The city of Aurora participates in Sourcewell (formerly known as National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles and equipment. This program bids vehicles and equipment for purchase, which allows the City government to satisfy their own bidding process with less effort, and use a greater purchasing power to get lower prices.

One of the vehicles, a Volvo day cab truck assigned to the Street Maintenance Division, is not available through cooperative purchasing. To preserve Volvo brand uniformity with the City’s existing day cab truck fleet, the City advertised Invitation to Bid 22-47 Purchase of one Volvo VHD64BT300 Conventional Day Cab Truck. Nine persons viewed the advertisement, but no proposals were received by the due date of July 27, 2022.

Four of the requested trucks are available from National Auto Fleet Group, in Watsonville, CA, using Sourcewell contract #091521-NAF, for a total of $140,887.12.

Coffman Truck Sales Inc., the area Volvo distributor at 1149 S. Lake Street, Aurora, has proposed to supply the Volvo day cab truck, as specified in Bid 22-47, for $152,660.00. This price includes a twenty-seven percent (27%) municipal discount of $53,498.00.

The quoted prices for all five trucks, totaling $293,547.12, include the requested vehicles and anticipated factory options. Vehicle graphics and some secondary equipment, such as emergency warning lights and add-on accessories will be procured and installed through the Fleet Maintenance Division.

Funding for the requested vehicle purchases is approved in the 2022 City of Aurora budget and allocated in the following accounts: 340-4040-431.66-10 ($80,000.00), 340-4460-431.66-10 ($96,000.00), and 340-4460-431.75-10 ($153,000.00).

New replacement vehicles will provide City divisions with dependable vehicles with better fuel efficiency and enhanced safety features.

• Consent was given to a Resolution to award a contract to Martam Construction, Inc. in the bid amount of $124,332.00 for the Galena Bridge (West Branch Fox River) Repair Project in Ward 6.

City government of Aurora documents show the purpose is to award a contract to make repairs to the bridge (SN 045-0056) carrying Galena Boulevard over the West Branch of the Fox River to correct problems (likely from a failing sidewalk vault fill) near the east abutment.

SN 045-0056 is a two-span concrete arch-deck, filled spandrel bridge originally constructed in 1926 and most recently reconstructed in 1996.

In an inspection performed by Alfred Benesch & Company (Benesch), voids were found adjacent to the structure below an on-grade sidewalk. It appears that an older poorly constructed sidewalk vault wall has failed with the material behind the wall being lost creating the void.

Benesch was utilized to help develop repair plans which include the removal and replacement of a cantilevered sidewalk slab on structure, removal and replacement of sidewalk on-grade, repair of an existing concrete retaining wall, granular backfill, and site restoration.

This project was advertised August 7, in the Aurora Beacon News. Several vendors viewed the documents from the City’s website and bids were opened and publicly read on August 31, 2022. The lowest responsible bid was submitted by Martam Construction, Inc. of Elgin, in the amount of $124,332.00 which is 10.56% less than the Engineer’s Cost Estimate.

The local preference ordinance does apply to this bid, however no local bidders submitted

Upon reviewing the results, it is the staff members’ recommendation to award the bid to Martam Construction, Inc. in the amount of $124,332.00.

This amount does include a $25,000 items to be ordered by the engineer line item to cover any potential unknowns when the surface concrete is removed, and wall area exposed.

The improvements will be partially funded with account 340-4460-431.73-80 (G016 – Bridge Rehabilitation) which has a 2022 budget of $500,000. The improvements may also be funded with TIF #1 funds in account 231-1830-465.38-18.

The north sidewalk and parking lane will be closed on Galena Boulevard during construction. Pedestrians will be routed to the sidewalk on the south side of Galena Boulevard. Motoring traffic will not be detoured and should not be significantly impacted.

• Consent was given to a Resolution to award the E. Downer Place Storm Sewer Extension project in Ward 2 to Stokes Excavating, Inc., 903 Daisyfield Road, Rockford, in the bid amount of one hundred sixty-three thousand one hundred twenty dollars and zero cents ($163,120.00).

City government of Aurora documents show the storm sewer is being extended in order to abandon the damaged combined sewer under the elevated BNSF bridge pier.

Closures of entrances to the businesses and residences will be kept to a minimum during construction.

Four bids were received, opened, and read aloud on August 31, 2022. The lowest responsible bid in the amount of ($163,120.00) was submitted by Stokes Excavating, Inc. The sewer improvements will be funded with $100,000 coming from remaining balance of account 280-1852-512-81-01 (B010) and the remaining amount of ($63,120.00) being funded from account 280-1852-512-81-23 (B037) which has a 2022 budget amount of $885,000.

This project was subject to the Local Preference Ordinance, however no local contractors submitted.

There will be lane closure on E. Downer Place during the duration of the project. Impacts to traffic and residents will be kept to a minimum.

• Consent was given to a Resolution to award the 2022 Manhole Rehabilitation – Contract A project within all 10 wards to Archon Construction, 563 S. Route 53, Addison, in the bid amount of one hundred thirty-three thousand eight hundred forty-eight dollars and zero cents ($133,848.00).

City government of Aurora documents show the purpose is for the rehabilitation of sanitary manholes within the City’s Overlay Program.

Closures of entrances to the businesses and residences will be kept to a minimum during construction

Five bids were received, opened, and read aloud on September 6, 2022. The lowest responsible bid in the amount of ($133,848.00) was submitted by Archon Construction. The manhole rehabilitation improvements will be funded with account 510-4063-511-73-14 (IB018) which has a 2022 budget amount of $6,858,400.00.

This project was subject to the Local Preference Ordinance, however no local contractors submitted.

• Consent was given to a Resolution to award the Root Street Water Main Replacement project in Ward 2 to Performance Construction & Engineering, LLC, 217 W. John Street, Plano, in the bid amount of four hundred fourteen thousand three hundred fifty-six dollars and zero cents ($414,356.00).

City government of Aurora documents show the purpose is to replace the existing 4” water main along Root Street, between E. New York Street and E. Galena Boulevard, to improve the flow for hydrants and water quality in the area. The water main on Root Street has a long history of breaks.

Lead water services will be fully replaced up to the water meters. Closures of entrances to the businesses and residences will be kept to a minimum during construction.

Four bids were received, opened, and read aloud September 6, 2022. The lowest responsible bid in the amount of ($376,106.00) was submitted by Performance Construction & Engineering, LLC. The City received soil sample results back from their consultant late in the bidding process and it was found that the spoils would not be eligible to be disposed of at a clean construction and demolition disposal facility. Instead the spoils material will have to be disposed of at a landfill. Unfortunately, there was not enough time to issue an addendum with additional quantity for this type of disposal. The bid tabulation shows an additional line item at the bottom with quantity added that resulted in an increased cost of $38,250.00 using the submitted bid price. Therefore, a total contract price of $414,356.00 is being requested to prevent the need for a later change order.

The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2022 budget amount of $12,151,800.00.

This project was subject to the Local Preference Ordinance, however no local contractors submitted.

There will be lane closures on Root Street during the duration of the project. There will also be periodic closures and detours around the E. Galena Boulevard and E. New York Street intersections with Root Street while work is performed in those intersections. Public notice will be provided when those detours occur. Water shutdowns during the project will be planned and coordinated with the local businesses and residences to minimize impact. Impacts to traffic and residents will be kept to a minimum.

• Final approval for items on the consent agenda are set to be made at the September 27 Aurora City Council meeting.

• No action was needed for a Resolution approving a Final Plan on Lot 4A1 of The Third Resubdivision of Fox Valley East Region I Unit No. 1, on the north side of the Fox Valley Mall, south of New York Street and west of Route 59.

The Petitioner, Atlantic Residential, is requesting approval of a Final Plan for 4A1 of the Third Resubdivision of Fox Valley East Region I No. 1, on the north side of Fox Valley Mall, South of New York Street and West of Route 59 which includes the construction of a multi-family residential development.

City government of Aurora documents show the property consists of 9.121 acres lying on the north side of the Fox Valley Mall. The property is comprised of a portion of the ring road and surface parking, part of which serves the Fox Valley Mall, part of which served the now closed Carson Pirie Scott building and part of which serves the retail outlots. In May of this year, the Petitioner received approval of a Conditional Use Planned Development rezoning the property to underlying R-5A Midrise Multiple-Family Dwelling District by Ordinance O22-032. At the same time, the Petitioner also received approval of a Preliminary Plan for a multi-family residential development by Resolution R22-130.

The owner, Centennial Real Estate Company (“Centennial”), purchased the Fox Valley Mall in 2015. Then in 2018, a partnership controlled by Centennial purchased the Sears’ and Carson’s Site after falling into bankruptcy. Since then, Centennial has been making substantial investments essential to the Mall’s revitalization including the remodeling of the mall center. In early 2021, they demolished the Sears building to make way for a future retail and residential development. In 2021, Lumen at Fox Valley, a multi-family residential development was approved by City Council along the east side of the mall and is now under construction. Early this year, a Final Plan for a luxury senior housing development was approved at the northeast corner of the mall. Centennial is starting to construct the new roadway configuration on the north side of the mall. In addition, Centennial is starting the demolish of the Carson’s building.

Centennial has teamed up with again with Atlantic Residential to redevelop the property for a 4-story multi-family residential development.

The Petitioner is requesting approval of a Final Plan. The proposal consists of a 4-story, 323-unit multi-family residential building, private amenities, and associated parking. The proposed multi-family building is oriented with a glass entrance at the southwest corner of the building facing the mall. The residential building consists of 36 studios, 154 one-bedrooms, and 133 two-bedrooms ranging in size from 550 square feet to 1,550 square feet. The building features amenities including balconies or patios for each unit, an entertainment area and fitness room. A private courtyard is being constructed in the center of the building including an outdoor pool, a pavilion with grills and an event lawn. The building will also wrap around a 5-story multi-story parking garage having direct access into the building.

Situated just west of the building will be a linear park containing a gaming area, seating areas, and a dog park. A triangle park for passive recreation is situated on the east side of the building at the southwest corner of Entrance #6. The private road along the south and west side of the buiding will have parallel parking spaces along them. The ring road will still extend to the west of Entrance #6 to allow for access to the existing restaurant and access to the parking garage and surface parking lot for this proposed development. A total of 500 parking spaces are being provided. 360 spaces are within the parking garage, being 332 enclosed spaces and 28 open spaces. 114 spaces are within the surface parking lot, and 26 on-street parking spaces. The overall parking spaces are exceeding the 1.5 parking ratio requirement. Sidewalks are being constructed throughout the development with wider sidewalks along the private road.

Stormwater management from the original mall has already been accounted for in Spring Lake, west of Commons Drive along McCoy Drive. As a positive, the development will decrease the impervious area reducing the amount of stormwater runoff.

Building elevation consists of an urban 4-story building with a mixture of brick and hardie board panels. Most of the the exterior building elevations are 80% brick with the courtyard being 20% brick.

Landscaping is being implemented throughout the site, including the use of some native planting.

City government staff members have reviewed the Final Plan Resolution petition and have sent comments back to the Petitioner on those submittals. The Petitioner has made the requested revisions to these documents and they now meet the applicable codes and ordinance, with the exception of the items reflected in the conditions listed in the staff member recommendation below.

The layout and building design are intended to be urban in nature, with reduced building setbacks along the private streets, residential units on all floors, urban streetscape design including wider sidewalks, well-defined crosswalks and pedestrian scaled lighting to create a friendly and safe environment that promotes walkability within the development and to the nearby existing and proposed shopping and dining opportunities. Centennial, the Petitioner and staff members continue to work with Pace to try to relocate the Mall’s existing bus stop (near the southwest entrance to the Mall) to an area closer to the residential to create a transit-oriented development life-style.

The proposed development is consistent with the recently approved Route 59 Corridor Plan for the Fox Valley Mall Sub-Area. The Sub-Area plan recommends the modernization of the mall from a traditional commercial center into a mixed-use development that includes a variety of land uses including multi-family housing. Throughout the Comprehensive Plan process, one concern that was brought up by Indian Prairie School District #204 was the potential for new school-aged children in an area that has been historically planned for only commercial uses. In an effort to help reduce the number of school-aged children living in this development, City staff members worked with the Petitioner and the developer to design the residential developments in such a way as to help discourage high student counts. For example, the development is being designed with more studios and one-bedroom units (no three bedrooms) and higher price points and amenities that will help attract millennial’s, singles, and seniors.

Policies and guidelines:

The staff members’ evaluation and recommendation are based on the following physical development policies:

10.0 To provide for the orderly, balanced and efficient growth and redevelopment of the City through the positive integration of land use patterns, functions, and circulation systems. To protect and enhance those assets and values that establishes the desirable quality and general livability of the City. To promote the City’s position as a regional center.

11.1(3) To encourage new development contiguous to existing development.

11.1(5) To guide and promote development to areas where public utilities, public roads and municipal services are either available or planned.

12.1(3) To encourage residential development in close proximity to places of work, shopping and recreation.

13.1(4) To provide for the location of high density residential, commercial, and industrial centers close to or along transportation routes designed to accommodate the movement of people and goods to and from such centers.

13.1(7) To promote mass transit stations and intensive land uses, including high-density residential complexes, to locate in relative proximity to one another so as to stimulate transit use.

City government staff members would recommend conditional approval of the Resolution approving a Final Plan on Lot 4A1 of The Third Resubdivision of Fox Valley East Region I Unit No. 1, on the north side of the Fox Valley Mall, south of New York Street and west of Route 59, with the following conditions:

1) That the Final Plan approval be contingent upon Final Engineering approval.

2) That the Final Plan be revised as follows:

a. Update the parking fields in the Development Data Table.

b. Add the bearing and dimensions of the exterior property lines.

c. Define the pavement type better by outlining each pavement type.

d. Add the site wall at the corner of the Courtyard along the south drive indicate the height.

3) That the Landscape Plan be revised as follows:

a. Replace the groundcover with turf or sod for the parkways between the private drives and the sidewalks.

b. Add street trees along New York Street. These should be evenly spaced every 33 feet.

c. Add perennials to the landscape islands in front of the restaurant.

d. Add a native planting maintenance plan to the landscape plan.

e. Add a mixture of low ornamental grasses, perennials, and groundcover along the west and south side of the building

6) That each unit lessee with a car registered with the state of Illinois, is required to rent one of the enclosed parking spaces. If the resident does not have a car registered with the state of Illinois, this requirement is void. Further, the property management company will issue overnight parking permits to monitor the guest parking spaces and ticket residents who are not leasing the spaces made available per the city’s ordinances. Additionally, the property management company will cooperate with all adjacent owners if complaints are received to enforce the tenant requirement to lease the covered or enclosed spaces.

7) That the Petitioner provide a recorded shared maintenance and access agreement for the private drives between the Petitioner and adjacent property owners within 120 days of the Final Plan approval.

8) That the model shall not be decorated in nursery or child themed bedrooms.

• No action was needed for a Resolution Approving the Final Plan for Fourteen Forty Nine Senior Estates Subdivision at 1449 Jericho Circle (Northern Lights Development Corp).

The Petitioner, Northern Lights Development Corporation, is requesting approval of a Final Plat for Fourteen Forty Nine Senior Estates Subdivision at 1449 Jericho Circle.

City government of Aurora documents show the property is zoned R-4A Two-Family Dwelling District and O Office District with a Conditional Use Planned Development and is vacant land except for the Aurora Housing Authority (AHA) Corporate office building. This property was formerly the Jericho Circle Apartments which had 149 units. In 2012, this subdivision was demolished. In May of this year, the City Council approved the establishment of a Conditional Use Planned Development, and to change the underlying zoning district to R-4A Two-Family Dwelling District and O Office District. At the same time, a Preliminary Plan and Plat for 70-unit affordable senior rental community was approved.

The Petitioner is requesting approval of a Final Plat for Fourteen Forty Nine Senior Estates Subdivision. The details of the Final Plat request include the creation of a 52-lot subdivision along with the dedication of a 66’ internal public right of way, 40’ dedication along Jericho Road and the dedication of several easements.

The Petitioner is also requesting approval of a Plat of Vacation for the current Jericho Circle right-of-way. As mentioned above the Final Plat of Subdivision will include the re-dedication of a 66’ public right-of way for Jericho Circle which will now meet the City’s standard and specification for streets.

Concurrently with this proposal, the Petitioner is requesting approval of a Final Plan for Fourteen Forty Nine Senior Estates Subdivision. The details of the Final Plan request include the construction of a 70-unit affordable senior rental community for seniors 62 years and older. This community is made up of 25 one-story duplexes, being 50 units, and 20 one-story single family residential homes of which 53 will be one-bedroom units and 17 will be two-bedroom units. These units will range from 741 square feet to 872 square feet. Each unit will be sprinklered and include an in-unit washer and dryer, wiring for internet and cable connections, luxury plank flooring, a one-car driveway and a one-car garage.

The Final Plan features a new clubhouse which will include an on-site management office, a club room, a media center, and a fitness club and associated parking. The clubhouse elevation is clad in vinyl siding with a knee wall of brick giving it a residential feel. There will also be pickle ball courts and an outdoor community area. Walking paths and sidewalks are being implemented throughout the community. The corporate office for AHA will remain on the property with underlying O Office District zoning.

The Plan shows a divided entrance with a center median off Jericho Road. The internal street consists of a 31’ back-to-back width which will allow for on-street parking. Two detention ponds are proposed fronting along Jericho Road buffering the development. Additionally, there is a detention pond at the northwest corner of the property.

Building elevations consists of one-story with a one car garage per unit. There are 4 different single-family models and 5 different duplex models. The homes are clad in vinyl siding with all models having some brick or stone on the front elevation. In addition, all the models have a brick or stone knee wall that wraps on the side and rear of the house and covered porches.

As part of the Final Plan submittal, a Landscape Plan have been provided. Landscaping is being implemented throughout the development.

City government staff members have reviewed the Final Plat and Plan Resolution petition and have sent comments back to the Petitioner on those submittals. The Petitioner has made the requested revisions to these documents and they now meet the applicable codes and ordinances.

Policies and guidelines:

The staff members’ evaluation and recommendation are based on the following physical development policies:

10.0 To provide for the orderly, balanced and efficient growth and redevelopment of the City through the positive integration of land-use patterns, functions, and circulation systems. To protect and enhance those assets and values that establishes the desirable quality and general livability of the City. To promote the City’s position as a regional center.

21.0 To promote and plan for residential development, redevelopment and rehabilitation in order to provide a wide range of quality housing opportunities for purchase or rent throughout the City for all segments of the population

21.01(1) To promote access to housing opportunities for all economic, racial, religious, ethnic and age groups.

21.01(2) To promote a wide variety of housing types.

The Planning and Zoning Commission recommended conditional approval of the Resolution Approving the Final Plat for Fourteen Forty Nine Senior Estates Subdivision at 1449 Jericho Circle, with the following conditions:

1) That the Final Plat approval be contingent upon the Final Engineering approval.

2) That the Final Plat approval is contingent upon receiving approval of the Plat of Vacation for the Jericho Circle right of way from City Council.

3) That the Final Plat be recorded simultaneously with the Plat of Vacation for Fourteen Forty Nine Senior Estates Subdivision.

• No action was needed for a Resolution approving a Final Plan for the property at 2655 Orchard-Gateway Rd for a Warehouse, Distribution, and Storage Services (3300) Use.

The Petitioner, Orchard Gateway LLC, is requesting approval of a Final Plan for the property at 2655 Orchard-Gateway Road for a Warehouse, Distribution, and Storage Services (3300) Use.

City government of Aurora documents show the property is zoned ORI(C) Office, Research, Light Industrial with a Conditional Use for a Planned Development and is a part of the Orchard Gateway Corporate Centre Planned Development. The Plan Description was originally approved in 2003, and amended in 2009 to prohibit Warehouse, Distribution and Storage Services Uses. In December of 2020, this provision was removed through a Conditional Use Revision, allowing these uses.

The Petitioner is requesting approval of a Final Plan for a Warehouse, Distribution, and Storage Services (3300) Use. The proposed speculative warehouse has an area of 61,789 sq. ft. and proposes 94 employee parking spaces. 10 semi-truck docks are proposed on the south of the building. For the landscaping, 26 street trees are proposed with the perimeter enclosed with a combination of Canopy, Evergreen, and Understory trees. A 12” wide river rock fabric is proposed to line the foundation of the building.

City government staff members have reviewed the Final Plan Resolution petition and have sent comments back to the Petitioner on those submittals. The Petitioner has made the requested revisions to these documents and they now meet the applicable codes and ordinances.

Policies and guidelines:

The staff members’ evaluation and recommendation are based on the following physical development policies:

10.0 To provide for the orderly, balanced and efficient growth and redevelopment of the City through the positive integration of land use patterns, functions, and circulation systems. To protect and enhance those assets and values that establishes the desirable quality and general livability of the City. To promote the City’s position as a regional center.

11.0 To guide the growth of the City in an orderly and structured manner.

40.1 (1) To attract and encourage industrial, office and office-research development to planned sites where requisite public facilities are either present or proposed.

Staff members would recommend conditional approval of the Resolution approving a Final Plan for the property at 2655 Orchard-Gateway Rd for a Warehouse, Distribution, and Storage Services (3300) Use, with the following conditions:

1.) That the documents be revised to incorporate the Engineering Department staff member comments included in the memo dated September 8, 2022 prior to permit issuance.

Information/Discussion Only – Discussion of potential changes to Chapter 25, Article XI “Tattoo Establishments” of the Code of Ordinances.

This discussion will be to review the need for changes to Chapter 25, Article XI “Tattoo Establishments”.

City government of Aurora documents show in December of 2021, the City Council approved changes to Chapter 25, Article XI, Section 265 “Definitions” pertaining specifically to microblading and microshading. At that time, the Rules, Administration and Procedures (RAP) Committee asked staff members to review the entirety of Chapter 25, Article XI that governs Aurora’s tattoo establishments. Included on the agenda is also another proposed amendment to Section 265, which seeks to allow “lip shading” or “lip blushing” within the city.

The current Chapter 25, Article XI has been in place since 2012 (except for the amendments in late 2021). In addition to the RAP Committee requesting staff members’ review, there have been requests from the establishments themselves to revisit some of the provisions in the code.

The potential for amendments to the code were discussed with Aurora’s four licensed tattoo establishments Thursday, September 1. The initial conversation included a request to review:

• Sec. 25-266 (b) which limits the ability of a business to move or transfer the license;

• The city has capped the number of tattoo establishment licenses at two;

• Sec. 25-267 which outlines the specific provisions of the application.

• R12-162 “A Resolution Setting Business License Fees for Tattoo Establishments in the City of Aurora”.

• R12-163 “A Resolution Establishing the Maximum Number of Licenses for Tattoo Establishments in the City of Aurora”.

• Current Chapter 25, Article XI Tattoo Establishments

If the RAP Committee wishes to pursue amendments to the code, staff members will continue to work with the establishments and draft language for committee review.

Information/Discussion Only – Charitable Solicitation Application for Kiwanis Club of Aurora P O Box 1551 Aurora, IL 60507 for collections for youth programs on September 6th, 8th, 16th and 17th, 2022.